Management Response and Action Plan (MRAP) - Audit of the Management of Contribution Agreements with the Canadian Council for Donation and Transplantation and the Canadian Blood Services

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Overall Management Response for Executive Summary:
Management is in agreement with the findings and recommendations of the audit.

Recommendations	Management Response: Accept Accept with conditions Reject	Planned Management Actions	Deliverables	Expected Completion Date	Accountability
1. The Assistant Deputy Minister (ADM) of the Regions and Programs Branch (RAPB) should incorporate lessons learned from managing the Canadian Council for Donation and Transplantation (CCDT) contribution agreement into its program monitoring practices in order to improve risk management. This should include consultation with the Chief Financial Officer Branch’s Centre of Expertise for Grants and Contributions.	Accept	RAPB will share lessons learned withother funding programs within the Department and through its participation in the Director General (DG) Committee on Grants and Contributions and the Health Portfolio Action Plan on Grants and Contributions (HPAP).	RAPB will continue to participate in DG and HPAP committees and working groups.	Ongoing	ADM, RAPB
		RAPB continues to manage transitional issues between the CCDT and Canadian Blood Services (CBS) agreements and is presently consulting with the Centre of Expertise to resolve an outstanding matter regarding CCDT assets (e.g. GST refunds, interest income) from 2007 - 2008.	RAPB will incorporate the need for rigorous review in its monitoring practices in situations where a recipient ceases operations or is merged with another organization, including proactive consideration of severance payments.	December 2009
		Resolution to a request from CBS regarding use of CCDT assets.	Given the relatively rare nature of the circumstances affecting the CCDT/CBS agreements, no specific deliverables are anticipated in relation to monitoring the cessation or merger of an organization’s operations.	Ongoing
2. The Assistant Deputy Minister of the Regions and Programs Branch should ensure that the contribution agreement with CBS is clarified with regard to conditions under which the Travel Directive and other Treasury Board Secretariat policies are applicable for travel and meeting expenses.	Accept	RAPB will communicate in writing with CBS with a view to clarify the application of the Travel Directive and other Treasury Board Guidelines applicable for travel and meeting expenses.	Letter to CBS	September 2009	ADM, RAPB