Management Response and Action Plan (MRAP) - Audit of the Real Property Management

December 2009

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Audit of the Real Property Management

Recommendations	Planned Management Actions	Deliverables	Expected Completion Date	Accountability
1. It is recommended that the Assistant Deputy Minister, Corporate Services Branch continue to work with the Branches and Regions towards eliminating reimbursing lease costs through a variety of tighter accountability mechanisms.	Corporate Services Branch will implement the Real Property Delegation of Authority and Real Property Accountability Framework which will support enterprising real property and the lease reduction strategy through improved governance of Real Property program.	Ongoing implementation of Accountability Framework and Delegation Authority	Ongoing December 2009 (completed)	Director General for Facilities Services Directorate, Real Property and Facilities Management Division
	Corporate Services Branch will work with Branches and Regions to implement the Real Property lease reduction strategy as approved by the Senior Management Board - Operations.	Significant lease costs reduction as per the Strategy	March 2010 March 2011 March 2012
		Complete the Kanata/Qualicum space acquisitions and divestiture of downtown locations	December 2009 (Qualicum) April 2010 (Kanata)
		Modernization of office space that lead to implementation of fit-up standard and reduction of costs	Ongoing
		Sunset Action Plan to address upcoming sun setting programs.	March 2010
2. It is recommended that the Assistant Deputy Minister of the Corporate Services Branch reconcile real property information and consider the acquisition of a computerized maintenance management system.	Corporate Services Branch will identify potential solutions to reconcile real property information and address the need for computerized maintenance management systems which will increase efficiency in Real Property management.	Complete Real Property information system user requirements and identify departmental priorities and source of funding.	March 2011	Facilities Services Directorate, Real Property Facilities Management Division
3. It is recommended that the Assistant Deputy Minister, Corporate Services Branch work with the Assistant Deputy Minister of the First Nations Inuit Health Branch, to continue to supply updated information to the Directory of Federal Real Property.	First Nations Inuit Health Branch will confirm the status of properties currently identified in the Directory of Federal Real Property as under the control of Health Canada and will work with Corporate Services Branch as it continues to update the Directory to obtain annual certification and clarify responsibilities of Branches.	Ongoing yearly Directory of Federal Real Property certification	February 2010	Facilities Services Directorate, Real Property Facilities Management Division, Corporate Services Branch
		Custodial Action Plan	March 2011	Business Planning Management Directorate, First Nations Inuit Health Branch