Description of the Health Canada Annual Investment Planning Process Design

This flow chart demonstrates the Health Canada Annual Investment Planning Process Design. It is divided into three primary vertical sections (from left to right: Section 1, Section 2, and Section 3). Section 2 is divided into three sub-sections, representing phases of the project investment process (from left to right: Phase 1 - Idea Generation, Phase 2 - Project Initiation, and Phases 3 to 5 - Project Planning, Execution and Close-out). The flowchart is also divided into six horizontal rows representing various hierarchical levels of action and approval (from bottom to top: Sponsoring Assistant Deputy Minister and branches, Chief Financial Officer Branch, Director General Investment Planning Advisory Committee, Assistant Deputy Minister Investment Planning Governance Committee, Executive Committee, and Treasury Board of Canada Secretariat).

Section 1

1. The process starts with the Director General Investment Planning Advisory Committee.
2. Documented Process: Chief Financial Officer Branch launches the Departmental Integrated Operational Planning Process.
3. System: Sponsoring Assistant Deputy Minister and branches submit the Departmental Integrated Operational Planning Process through the Integrated Planning and Performance Reporting System.
   • Split into Path 1 and Path 2.

Path 1

Section 2

Phase 1 - Idea Generation:

1. Document: Sponsoring Assistant Deputy Minister and branches complete the Investment Proposal Form.
2. Documented Process: Chief Financial Officer Branch reviews and provides advice and guidance in the completion of the Investment Proposal Form.
3. Documented Process: Director General Investment Planning Advisory Committee reviews and recommends the investment proposal.
4. Document: Assistant Deputy Minister Investment Planning Governance Committee prioritizes projects.
5. Decision: Executive Committee approves prioritized projects (Budget Day).

Phase 2 - Project Initiation:

• 6. Documented Process: Sponsoring Assistant Deputy Minister and branches draft the Project Complexity and Risk Assessment.
• 7. Documented Process: Sponsoring Assistant Deputy Minister and branches review the Project Complexity and Risk Assessment.
• 8. Decision: Sponsoring Assistant Deputy Minister and branches approve the Project Complexity and Risk Assessment.
• 9. Documented Process: Chief Financial Officer Branch reviews the Project Complexity and Risk Assessment for completeness.
• 10. Decision: Assistant Deputy Minister Investment Planning Governance Committee approves tier 4 projects (Project Complexity and Risk Assessment less or equal to 2, and value higher than $250k and lower than $500k).
• 11. Decision: Executive Committee approves tier 3 (Project Complexity and Risk Assessment less or equal to 2, and value higher than $500k and lower than $1M) and 2 (Project Complexity and Risk Assessment less or equal to 2, and value higher than $1M).
• 12. Decision: Treasury Board of Canada Secretariat approves tier 1 (Project Complexity and Risk Assessment higher than 2, value higher than $1M).
  • Note in legend: Tier 5 projects (Project Complexity and Risk Assessment not applicable, value less than $250k) are managed within branches and are not represented in this map.
• 13. Document: Director General Investment Planning Advisory Committee receives the Project Complexity and Risk Assessment for tiers 1 to 4.
  • Split into Path 1a and Path 1b.

Path 1a

• 14. System: Treasury Board of Canada Secretariat enters Project Complexity and Risk Assessment for tiers 1 to 4 into the CALLIPERS system.
• 15. Documented Process: Treasury Board of Canada Secretariat reviews the Project Complexity and Risk Assessment (at their discretion).
• 16. Path 1a ends.

Path 1b

Phases 3 to 5 - Project Planning, Execution and Close out:

• 14. Off-page reference: Chief Financial Officer Branch completes Project Management Framework Process Flow Diagrams.

Section 3

• 15. Documented Process: Sponsoring Assistant Deputy Minister and branches report on progress.
• 16. Documented Process: Chief Financial Officer Branch challenges information.
• 17. Documented Process: Director General Investment Planning Advisory Committee monitors investments.
• 18. Documented Process: Assistant Deputy Minister Investment Planning Governance Committee monitors investments.
• 19. Document: Executive Committee reviews Project Dashboard.
• 20. Path 1b ends

Path 2

Section 1

1. Document: Sponsoring Assistant Deputy Minister and branches develop the list of assets and acquired services over $10,000.
2. Process: Chief Financial Officer Branch reviews the list of assets and acquired services over $10,000 for quality assurance.
3. Document: Executive Committee prepares the Departmental Operational Plan.
4. Decision: Executive Committee approves the Departmental Operational Plan.

Section 3

• 5. Documented Process: Chief Financial Officer Branch drafts the Investment Plan.
• 6. Decision: Executive Committee approves the Investment Plan.
  • Split into Path 2a and Path 2b.

Path 2a

• 7. Document: Treasury Board of Canada Secretariat receives Health Canada Five-Year Investment Plan.
• 8. Path 2a ends.

Path 2b

• 7. Document: Chief Financial Officer Branch conducts a lessons learned exercise.
• 8. Process ends.