Employees and senior managers are aware of the importance of promoting the bilingual character of Canada.

Branches, division and/or regions are informed about linguistic duality and OLMCs and they understand their responsibilities to OLMCs. They consult on a continous basis with OLMCs with regard to new priorities, initiatives, policies and programs.

1. Including official languages on the agenda of Management Team Committee (MTC) meetings, where necessary. Presentations to the MTC followed by meetings with staff from the various regional directorates to ensure that they are more aware of and attentive to the needs of OLMCs.

1. There have been many presentations on official languages to the MTC, and the MTC now puts this issue on its agenda on a regular basis. The directorates receive ongoing advisory services to ensure that they and their managers are aware of and up to date on the needs of OLMCs. A survey to determine the extent to which managers understand their responsibilities to OLMCs will be developed during the next fiscal year.

2. All speeches given by the RDG promote a society that values linguistic duality.

The Branch finds that the activities held have enabled us to further inform and raise awareness among the members of the executive management committee, managers and employees.

The OLMCs have the opportunity to make their needs known and to explain obstacles to accessing Health Canada's programs .

The OLMCs are part of the regular clientele of the regional offices and are taken into consideration when new departmental programs and policies are implemented.

1. The Director General continued to participate actively on the Consultative Committee for English-Speaking Minority Communities (CCESMC).

1. The Director General participated actively in the CCESMC. There were two meetings and one conference call during the period in question. The needs of OLMCs were heard and additional funding of $10.6 million was granted, $3.4 million of which was earmarked for Anglophone communities in Quebec.

2. Under the RDG's leadership, OLMCs are included with the branches' regular clients when consultations are held and grants and contributions are being awarded.

Corporate management believes it has implemented an ongoing and well-developed consultation mechanism to ensure an active and integrated approach.

OLMCs receive up-to-date information on Health Canada's programs and services by various vehicles of communication.

Health Canada becomes a regular user of OLMC media by buying antenna time and advertising space from them.

1. Encouraging the branches to inform OLMCs about Health Canada programs and services, using various communications channels.

1. The Regional Director General showed leadership in encouraging the branches to facilitate OLMCs' access to Health Canada programs and services.

Via its various regional branches, corporate management regularly provides OLMCs with up-to-date and relevant information on important events, announcements, activities, reports, requests for project proposals, and programs and services at Health Canada.

Coordinators are using the best practices that have been presented at various forums, retreats or at meetings of national coordinators responsible for section 41 of the OLA.

Health Canada is working with multiple partners to meet the priorities of the OLMCs.

1. The Regional Director General continued participating actively in the Quebec Federal Council (QFC). Official languages are placed on the agenda of QFC meetings as required.

1. The QFC has created an official languages committee. The Regional Director General has mandated the official languages co-ordinator to sit on this committee. Regular meetings were held during the period in question, and numerous initiatives were implemented, including one-day internships in which the Department participates.

Regional management has a regional co-ordinator appointed to maintain solid working relationships with the other co-ordinators. The network of Department co-ordinators share information and best practices, on a regular basis.

The OLMCs have access to Health Canada's programs. The department takes account of the geographical dispersion of the OLMCs in delivering its programs.

1. Encouraging the branches to facilitate OLMCs' access to Health Canada programs and services.

1. The Regional Director General encouraged the branches to facilitate OLMCs' access to Health Canada programs and services.

Corporate management, via the regional directorates involved, actively supports and funds OLMCs' projects.

Systematic evaluations and regular internal audits are being made and they always include criteria pertaining to the way policies, programs and services have affected OLMCs.

1. Executive performance appraisals include a section on the achievement of objectives relating to OLMCs participation in Health Canada - Quebec Region programs and services.

1. The performance appraisals are currently underway, but there is every reason to believe that the objectives will be achieved.

Corporate management intends to integrate section 41 implementation within all its departmental planning and reporting processes.

Employees and senior managers are aware of the importance of promoting the bilingual character of Canada.

Branches, division and/or regions are informed about linguistic duality and OLMCs and they understand their responsibilities to OLMCs. They consult on a continous basis with OLMCs with regard to new priorities, initiatives, policies and programs.

1. Presentations to members of the Management Team Committee (MTC) on issues affecting OLMCs.

1, 2 Official languages was the subject of numerous presentations to the MTC, and the MTC now regularly includes official languages on its agenda. The directorate receives ongoing advisory services to ensure that they and senior management are aware of and up to date on the needs of OLMCs.

4. Presentations to new employees included with New Employee Orientation training.

5. The special presentation organized with Canadian Heritage on Quebec demographics and OLMCs helped to better understand their needs and realities.

Regional management believes that all the activities that were held enhanced employees' awareness and provided them with more information.

The OLMCs have the opportunity to make their needs known and to explain obstacles to accessing Health Canada's programs .

The OLMCs are part of the regular clientele of the regional offices and are taken into consideration when new departmental programs and policies are implemented.

1. The Director of HPSPCD and the official languages co-ordinator are members of the Consultative Committee for English-Speaking Minority Communities (CCESMC).

1. Two meetings and one conference call of the CCESMC were held during the period in question. The conference call focused solely on a request to extend the agreement that had been reached for the Primary Health Care Transition Fund. The needs of the OLMCs were heard and additional funding of $10.6 million was granted, $3.4 million of which was earmarked for Anglophone communities in Quebec.

4. All the databases of key partners (Office of Consumer and Public Involvement and the Health Policy, Strategic Planning and Communications Directorate) were updated regularly.

Regional management will conduct a survey over the next fiscal year to determine the rate of OLMCs satisfaction with the opportunity to express their needs and explain barriers to accessing Health Canada programs, services and activities.

OLMCs receive up-to-date information on Health Canada's programs and services by various vehicles of communication.

Health Canada becomes a regular user of OLMC media by buying antenna time and advertising space from them.

1. Inviting OLMCs to information sessions on the Department's upcoming decisions or directions.

1. OLMCs were invited, wherever possible, to sit on departmental tables and to attend Health Canada - Quebec Region information sessions or activities held during the year.

6. The Quebec Region has targetted four regions by subscribing to four OLMC publications:

- The Chronicle (West Montreal)

- The Townships Sun (Southern Quebec)

- The Record (Eastern Townships)

- The Gaspé SPEC (Gaspé and the Magdalen Islands)

7. Approximately 10 local organizations were present, including those serving the Anglophone community. Links were established with other Anglophone groups who could be contacted in the future. Relevant information was handed out to several NGOs and the extra brochures were send to the region's CLSC.

Regional management will conduct a survey over the next fiscal year to determine the rate of OLMCs' satisfaction with the means used to send them information.

Coordinators are using the best practices that have been presented at various forums, retreats or at meetings of national coordinators responsible for section 41 of the OLA.

Health Canada is working with multiple partners to meet the priorities of the OLMCs.

1. The Director of HPSPCD is a member of the Quebec Federal Council's Communications Co-ordination Committee, which is composed of communications directors from all federal departments. Each member strives to increase awareness of the needs of Anglophone communities.

1. The HPSPCD Director continues to participate actively.

3. A meeting was held with the Community Health and Social Services Network and the Quebec Community Groups Network to introduce the new official languages co-ordinator and discuss future collaboration.

4. Regional management co-ordinated with Canadian Heritage on projects funded by IPOLC. Two projects received funding for the period in question.

Regional management believes that interdepartmental collaboration remained at a high level, resulting in the sharing of tools to promote the OLA. Health Canada co-operated with multiple partners to respond to OLMCs' priorities by sitting on various interdepartmental OL committees, including the IOLN and the QFC-OL.

The OLMCs have access to Health Canada's programs. The department takes account of the geographical dispersion of the OLMCs in delivering its programs.

1. Advising programs on their applications for funding under the Interdepartmental Partnership with the Official Language Communities (IPOLC).

1. Two applications were completed and submitted to Canadian Heritage under IPOLC.

3. Communication is ongoing and a meeting is scheduled shortly to renew the Primary Health Care Transition Fund agreement.

Regional management will conduct a survey over the next fiscal year to determine the rate of OLMCs' satisfaction with ease of access to Health Canada programs and services.

Systematic evaluations and regular internal audits are being made and they always include criteria pertaining to the way policies, programs and services have affected OLMCs.

1. Including official languages in the management accountability framework (regional lens).

1. Official languages are an integral part of the management accountability framework.

2. Both reports were completed on time.

Over the coming fiscal year, Regional management will implement audit/evaluation tools to facilitate accountability.

Employees and senior managers are aware of the importance of promoting the bilingual character of Canada.

Branches, division and/or regions are informed about linguistic duality and OLMCs and they understand their responsibilities to OLMCs. They consult on a continous basis with OLMCs with regard to new priorities, initiatives, policies and programs.

1. Orientation sessions for new employees were held in 2005/2006.

1. Four new employee orientation sessions were held in 2005/2006 for 40 employees. Section 41 of the OLA was addressed.

Employees and senior managers are aware of the importance of promoting the bilingual character of Canada.

Branches, division and/or regions are informed about linguistic duality and OLMCs and they understand their responsibilities to OLMCs. They consult on a continous basis with OLMCs with regard to new priorities, initiatives, policies and programs.

1. Ensuring that new employees, when they arrive, are made aware of the needs of OLMCs and ways of incorporating those needs within HECSB activities.

1. Official languages are on the agendas of all management committees and the official languages co-ordinator is invited to attend management committee meetings when the Act is changed or amended. We had nine management committee meetings during the period in question.

2. All new employees are made aware of OLMCs' needs and of our responsibility for meeting those needs. Also, all documents produced by the branch are in both official languages.

Managers invite the OLMCs to participate each time there is a possibility of consultations or information sessions on new programs and policies.

The OLMCs have the opportunity to make their needs known and to explain obstacles to accessing Health Canada's programs .

The OLMCs are part of the regular clientele of the regional offices and are taken into consideration when new departmental programs and policies are implemented.

1. The Quebec Community Groups Network (QCGN) and the Community Health and Social Services Network (CHSSN) received the request for proposals issued in January 2005 to Canada's Drug Strategy. This RFP was published in their on-line newsletter.

1. All requests for standing offers or proposals are sent to both organizations heading OLMCs (Quebec Community Groups Network and Community Health and Social Services Network). Also, OLMCs are and will continue to be consulted and informed on a regular basis. The managers are well aware of their importance and the results are evidenced by the project funding from these groups.

Both groups were contacted by telephone to inform them of the upcoming RFP and to ask them to publish it. Everything was confirmed via e-mail. We then contacted certain interested groups, including the Council for Anglophone Magdalen Islanders and the Coasters Association, and subsequently funded a Coasters Association project.

OLMCs receive up-to-date information on Health Canada's programs and services by various vehicles of communication.

Health Canada becomes a regular user of OLMC media by buying antenna time and advertising space from them.

1. Drug Strategy and Controlled Substances:

. Partial promotion of the new Drug Strategy web site and new documents targetting youth and parents in OLMCs.

. Drug Strategy call for proposals for projects for 2005 to 2008.

1. The new Drug Strategy web site was supposed to be promoted this year. However, it is not completely ready and the promotion has been delayed. We prepared bilingual promotional materials for our regional groups (wrist and neck cords for ID cards with the web site logo), which were distributed at a conference of the Association des intervenants en toxicomanie du Québec. A minority of OLMCs attended the conference.

We did not receive any specific requests from the web site.

The OLMCs were informed of the January 2005 request for proposals for the Drug Strategy, and the information was posted in their on-line newsletter. The RFP was also published in The Gazette and The Chronicle Telegraph.

Results were partly achieved. As soon as the web site is ready, we will go ahead with the promotion as planned.

The OLMCs have access to Health Canada's programs. The department takes account of the geographical dispersion of the OLMCs in delivering its programs.

1. Funding of OLMCs projects, alone or in partnership with Canadian Heritage.

1. Two projects were submitted to Canadian Heritage for funding under the Drug Strategy and the Tobacco Control Programme. Only one project was approved for funding, however, because of the election campaign, the funds were not transferred to us. We are planning to follow up next year. Two OLMCs projects were approved for funding this year, one of which is on the Lower North Shore (Coasters Association).

Two Anglophone community groups obtained funding under the Community Initiatives Fund.

Systematic evaluations and regular internal audits are being made and they always include criteria pertaining to the way policies, programs and services have affected OLMCs.

1. The organizations that received project funding regularly submit quarterly activity reports, cashflow reports, evaluation reports and final reports prepared in co-operation with the HECSB.

1. The various reports requested were submitted and comply with the criteria established for funded OLMCs projects.