Information to Assist in Completing the Information Provider Profile Form

Applicable to Step 1

Is it required that the business name on the Legal Agreement and in Step 1 of the Information Provider Profile Form (IPPF) have the status of a person in law?

The Legal Agreement sets out the terms and conditions under which the Pest Management Regulatory Agency (PMRA) will make the e-PRS available to the Information Provider for the purpose of submitting information.

An Information Provider must be an entity that has the status of a person in law. It may be either one of the following:

• a natural person who may or may not have a registered business name; or
• one created by law to conduct commercial business
  (e.g., Corporation, Partnership, Co-operative).

A person in law, as defined above, has the capacity to own property, such as pest control product registrations, and be bound by contracts into which that entity enters.

The business name of the Information Provider identified in the Legal Agreement and Step 1 of the IPPF must have the status of a person in law.

A person in law, as defined above, doing business under a different name than its personal or corporate name, must indicate both its corporate and business name (trade name) on the Legal Agreement and in Step 1 of the IPPF.

What supporting documents are required to prove the Information Providers' legal capacity to enter into the Legal Agreement (e.g., proving that the Information Provider is a natural or legal person)?

The supporting documentation will depend on the individual Information Providers' circumstances. For example, a corporation would have a Certificate of Incorporation to provide while a natural person who has a registered business name would provide a Registration Document.

If you require assistance in determining what supporting documents you must submit with the enrolment request, please contact the Pest Management Information Service.

Enrolment requests will not be processed without appropriate and complete supporting documentation.

Who cannot be an Information Provider?

What follows are examples of situations where a business or someone could not become an Information Provider:

• a business unit of convenience within the organizational structure of a corporation which does not hold a distinct legal status (i.e., "Division of ...")
• a name registered only under the Trademarks Act and not registered under the Corporation Act
• a name registered only as a brand name.

Applicable to Step 2

Why is the Primary Officer contact information collected?

The Primary Officer (PO) information collected in Step 2 defines the communication links for the PO signing the Legal Agreement. This information will be used by the PMRA to communicate with the PO where the Agreement calls for notice or notification to be given, and for general communication purposes with respect to the e-PRS and the PO's e-PRS account. The PO will be able to view this information within their e-PRS account.

Applicable to Step 3

What are shared secrets and how are they used in the e-PRS?

Four shared secret questions appear under Step 3. The PO is required to provide an answer to each of these questions. The answers provided are "personal" to the PO. They should be easily remembered by the PO. The PMRA will set up these questions, and the PO will provide answers when the PMRA creates the PO's e-PRS account, prior to the mailing of an account activation key to the PO.

As part of activating their account, the PO will have to enter the shared secret answers, exactly as provided in Step 3. This is to confirm the identity of the PO during the account activation process.

Applicable to Step 4

What is the purpose of Step 4?

This step confirms for the PMRA the current and intended role of the Information Provider. Many Information Providers will be unknown to the Agency prior to the enrolment request. The Agency is particularly interested in identifying those Information Providers who intend to make applications to hold pest control product registrations. By identifying these Information Providers during the enrolment process, the appropriate contact information (e.g., steps 5 and 6) can be established to ensure that complete and correct information will be available when the first e-PRS submission transaction is initiated.

Applicable to Step 5

The applicant/registrant business address will likely be the same as that provided in Step 2; however, it may differ. This information will be viewable when transacting via the e-PRS. Operational and system requirements dictate that there be only one business address per applicant/registrant.

Applicable to Step 6

The Regulatory Mailing address is the address to which the PMRA will direct the applicant/registrants' regulatory mail. Operational and system requirements dictate that there be only one regulatory mailing address per applicant/registrant.

Non-Canadian applicants/registrants must identify their Canadian representative as the regulatory mailing address on this form.

If you require assistance in completing the enrolment request please contact the Pest Management Information Service.