The Electronic Pesticide Regulatory System, dubbed e-PRS, offers a new approach to information management and will enable the Pest Management Regulatory Agency (PMRA) to continue the evolution from a completely paper-based system to a sophisticated system using information technology.
The electronic system will transform pesticide regulation in Canada by allowing companies to conduct secure web-based transactions when submitting applications and to provide essential health and environmental data to the PMRA more quickly using the Internet and the Government of Canada's On-Line secure channel service.
e-PRS will also strengthen the PMRA's ability to process, review and report to the public on pesticide information as required under the new Pest Control Products Act (PCPA). Efficiencies gained through electronic information management processes are key to the Agency's commitment to modernizing the registration system and in particular electronic delivery on the transparency requirements of the PCPA 2002.
To access and conduct transactions on the e-PRS, you will require the following suggested settings*:
In addition to the above settings, the browsers must have the following features:
The Java Virtual Machine can be downloaded at http://www.java.com. Select "Java Software Free Download" on the java.com homepage to start the download process.
*Disclaimer: The configurations listed are the environment in which the e-PRS was developed and tested. Other systems may be compatible.
Although numerous Pest Management Regulatory Agency (PMRA) Directives and Guidance Documents give specific instructions as to how to submit documents to the PMRA, we ask that Applicants and Registrants instead begin with the guidance detailed below for document compilation and submission.
Applicants and Registrants must create an e-Index in PRZ format using the e-Index Builder of the documents they are submitting, and, if electronic versions are available, package that set of documents into the e-Index.
Once the PRZ file is created, please name it according to the application type or according to the documents being submitted. If a submission number has been assigned to the application, then include that number in the PRZ file name.
Applicants and Registrants must submit PRZ files and any paper documents (where electronic versions were not packaged using the e-Index Builder) to the PMRA using one of the following 3 methods listed below.
The e-PRS Secure Web Portal is an Internet Portal available through the Health Canada web site where Applicants and Registrants can send the compiled PRZ file quickly and securely to the PMRA. Please note that the Secure Web Portal can only by used when electronic documents are being submitted on the PRZ file. If some documents are not available in electronic format, then the Mail option must be used. If documents are being sent through the Secure Web Portal, any fees owed must be paid by credit card.
PRZ files burned onto a CD/DVD and any paper documents indexed in the PRZ file can be mailed to PMRA.
Applicants and Registrants can send compiled PRZ files by email to the Submission and Information Management Division. If documents are being sent using e-mail, any fees owed must be paid by credit card.
The Submission and Information Management Division's email account is designed to accept files in PRZ format from Applicants and Registrants for PMRA applications.
The Central E-mail has the advantages of accepting electronic files, and allows quick transmission of documents, however, the following caveats/restrictions must be taken into account:
A better method of submitting electronic files to the PMRA is to use the e-PRS Secure Web Portal. This secure channel accepts files up to 250 MB in size, and Applicants / Registrants can specify clearly what is being sent to the PMRA.
Please note that the system uses the keywords criteria for accepting e-mails. If an applicable keyword is not included in the subject line, the system will automatically return the e-mail to the sender. These keywords include the following:
In all three methods, if a submission number has already been assigned that is related to the documents being submitted, that number should be included on the CD/DVD if sending by mail, or in the subject line if submitting by e-mail. The Secure Web Portal has a specific field where that number must be input.
If there is information being submitted by a Third Party, please have the Third Party indicate which information they have submitted in a cover letter, and list that cover letter under Data Numbering Code 0.8.1 in the e-Index Builder.
Please refer to regulatory directives Confidential Business Information Designation and Segregation Part 1: Submission of Test Data and Confidential Business Information Designation and Segregation Part 2: Previously Provided Test Data for guidance on the designation and segregation of Confidential Business Information.