Instructions for Preparing Renewal Applications for Pest Control Products Under the Pest Control Products Act

Contents

1. New for 2013
2. General Information
3. Deadline for Renewal Applications
4. Preparing a Renewal Application
5. Submitting a Renewal Application
6. PMRA Review of Renewal Applications
7. Discontinuing the Registration of a Pest Control Product
8. Other Points for Consideration:
   1. Transfer of Ownership
   2. Initial and Private Label Products
9. Inquiries

1. New for 2013

Required Documents

The renewal process has been simplified even more! As of the 2013 renewal season, registrants will only need to provide one (1) document when applying for a renewal of their product: A new Renewal Form combines the previously required 3 documents: Application Form, Fee Form and Renewal Cover Letter.

The submission of the Statement of Product Specifications Form (SPSF) is no longer required for renewal.

Labels

The PMRA will not be sending an updated version of the label to the Registrant upon completion of the renewal as the Approved label can be found on the PMRA Label Search Database.

2. General Information

For fully registered pest control products that expire on December 31, 2013, registrants must advise the PMRA of their intent to renew by submitting a completed renewal application by September 27, 2013. If a registrant intends to discontinue the registration of a product, they must also notify the PMRA (see Section 7).

An email containing a notice of pending expiry of registration with a list of products subject to renewal will be sent to each registrant's official regulatory email address by June 2013 (please contact the PMRA Information Service at 1-800-267-6315 if the email was not received). This list identifies the products which are subject to renewal based on the information available at the time the report was generated. If the validity period for the registration of a product in that notice has recently changed such that it expires later than December 31, 2013, an application for renewal need not be submitted.

Failure to respond to the notice by December 31, 2013, will result in expiry of the registration of the applicable products. Expired products will be considered "not eligible for renewal". Please note that it is an offence under the Pest Control Products Act to manufacture, import, sell or use a non-eligible product. In order to reinstate a lapsed product registration, a registrant must provide an application to reinstate the registration to the PMRA within one year of the expiry date.

For renewal applications submitted by the Registrant, but not yet finalised by the PMRA on December 31, 2013, an interim renewal period to March 31, 2014, will be granted to allow legal sale and use of the product while the PMRA completes processing of the renewal applications.

3. Deadline for Renewal Applications

The deadline for submission of renewal applications is September 27, 2013.

4. Preparing the Renewal Applications

Registrants must complete the following steps to apply for renewal of a product's registration:

• Verify the accuracy of the information contained on the renewal notice email and report any discrepancies immediately to the Pest Management Information Service at 1-800-267-6315.
• For each product being renewed, complete and return a Renewal Form, with all required fields completed and submission of fees ($154).

5. Submitting a Renewal Application

There are three options for submitting renewal applications to the PMRA. In order to prevent the creation of duplicate submissions, use only one delivery method:

Secure Web Portal

With an activated account, registrants can log in to the Secure Web Portal and send the Renewal Form by clicking Submit an Application, then selecting the "Renewal" option. More information including information on enrolment is available.

Note that it can take approximately three weeks to complete the process for the activation of a new account.

Mail or Courier

To send renewal applications by mail, save the Renewal Form to an electronic media (CD-ROM or DVD-ROM) and label with the Registrant's name, pest control product registration number(s) and the word "Renewal". Submit the package to:

Health Canada
Pest Management Regulatory Agency
RENEWAL 2013
2720 Riverside Drive
Ottawa ON K1A 0K9
CANADA

Email

To send the Renewal Form by email to the PMRA's central email address (please note that email is not a secure method of delivery):

Attach the Renewal Form to the email. The subject line of the email must include the keywords "Renewal 2013 PRZ". If these keywords are not included in the subject line, the system will automatically return the email to the sender, and the PMRA will not receive the renewal application.

6. PMRA Review of Renewal Applications

During the review of the renewal application, minor clarifications may be required. This will be done by telephone or email. If an acceptable reply is received within the identified period (up to ten (10) calendar days), the renewal process will continue.

If the Registrant has affirmed in the Renewal Form that there are no changes to the last approved SPSF(s) and/or label, or if the changes are Notifiable as per DIR2013-02, and the PMRA determines that the product is eligible for renewal of registration:

• The product will be eligible for full registration and granted a validity period of up to a maximum of five (5) years; and,
• A certificate of registration will be issued;

In the case of Notifiable changes, instructions will be provided to the Registrant to submit a Notification application to the PMRA within 1 year.

If the Registrant has affirmed in the Renewal Form that there are changes to the last approved SPSF and/or label that require an Amendment application:

• The product will be eligible for full registration (with conditions) and granted a validity period of one (1) year;
• A certificate of registration will be issued; and,
• Instructions will be provided to the Registrant to submit an amendment application within one (1) year for the product based on the changes to the SPSF and/or label affirmed to by the registrant in the Renewal Form. If an application is not received by December 31, 2014, the product will be deemed Not Eligible for Renewal.

If a Notification or Amendment application on the product has recently been approved by the PMRA, or such an application is in the process of being reviewed, please do not indicate on the Renewal Form that an application is required to make the change.

7. Discontinuing the Registration of a Pest Control Product

Information describing the process for providing notice of intent to discontinue the sale of a pest control product is available. Registrants will be informed in writing once the process is complete.

8. Other Points for Consideration

a) Transfer of Ownership

The List of Products Subject to Renewal reflects those products recorded on the PMRA's most recent product register. If a registrant has initiated but not completed a transfer of ownership of the product's registration, the onus to renew the registration remains with the registrant recorded on the PMRA's product register. The PMRA urges interaction between parties involved in the transfer of ownership to ensure that the registration of any affected products does not lapse.

b) Initial and Private Label Products

Initial product registrants are responsible for renewing the registration of the initial product and any private label products associated with the initial product. The registration of private label products is dependent on the continued registration of the initial product. Therefore, initial product registrants must inform the private label product registrants of their decision to renew or discontinue the registration of the product. Furthermore, initial product registrants must ascertain whether the private label registrant intends to renew or discontinue the registration of the private label product and inform the PMRA of such a decision. The PMRA processes each initial and private label product as an individual product for the purposes of renewal. A renewal fee of C$154 will be applied to each product.

9. Inquiries

Please direct general inquiries regarding the registration renewal or discontinuation process to the PMRA Information Service.