27 April 2001
ISBN: N/A
Cat. No.: N/A
(DIR2001-04)
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This regulatory directive defines certain minor changes to control products registered under the Pest Control Products Act (PCP Act). It proposes to expand upon, and will supercede the existing notification or non-notification process as described in Regulatory Directive DIR94-01, Notification/Non-Notification. This directive has modifications in response to comments on the Regulatory Proposal PRO2000-01, Notification/Non-notification. The United States Environmental Protection Agency (EPA) published Pesticides Registration (PR) Notice 98-10, Notifications, Non-Notifications and Minor Formulation Amendments, October 22, 1998, which describes an expanded notification or non-notification process. This is a directive to adopt many of the items currently accepted either by notification or non-notification, as detailed in the EPA's PR Notice 98-10. Possible expansion of this process to include additional EPA items will be given future consideration. The development of a similar approach to notification or non-notification is considered to be consistent with the goals and objectives of the North American Initiative under the North American Free Trade Agreement.
This directive delineates 16 types of changes that will be given similar or identical treatment as they are given by the EPA; 5 that will be reviewed in more depth; 4 that will be reviewed in less depth than by the EPA and 2 for which there is no corresponding EPA reference point.
This regulatory directive defines certain minor changes to control products registered under the PCP Act. It proposes to modify and expand upon, and will supercede the existing notification or non-notification process as described in DIR94-01, Notification/Non-notification. This directive also includes modifications in response to comments provided to the earlier PRO2000-01, Notification/Non-notification. The EPA published PR Notice 98-10, October 22, 1998, which describes an expanded notification or non-notification process.
For changes to registration not identified in Section 3.0 or 4.0 of this regulatory directive, registrants must continue to submit an "Application for Amended Registration." As before, amendments require review and approval by the Pest Management Regulatory Agency (PMRA) before sale of the product. Any changes to product registrations through notification or non-notification will be audited during subsequent amendments and renewals.
Note: Registrants are advised that it is an offense to make changes to a control product that do not conform to provisions of this regulatory directive. Changes made to products inconsistent with the provisions of this directive do not alter any applicable law respecting a registrant's liability for injury or loss attributable to labelling errors. Registrants will be required to take immediate corrective action to address problems or concerns resulting from such errors. Options for corrective action include, but are not limited to, correcting and resubmitting the label at the next printing, over-stickering, relabelling and recalling the product.
This directive delineates an Agency decision regarding 27 types of changes for either notification or non-notification. Of the total, 16 types of changes will be given similar or identical treatment as they are given by the EPA; 5 will be reviewed in more depth; 4 will be reviewed with less depth than by the EPA and 2 have no corresponding EPA reference point. The differences in approach between the PMRA and the EPA for the various types of changes are summarized in the tables attached at the end of this document. For five types of changes, the PMRA has decided to undertake a more in-depth review, e.g., notification instead of non-notification, based on the potential hazard, process differences or policy considerations associated with the proposed change. The proposed process is based on Agency experience and expertise in reviewing these types of changes under the current amendment process. For four other types of changes, e.g., corrections to typographical errors, the PMRA has proposed to allow registrants to make these changes without notification, where a similar change would require notification by the EPA.
The notification or non-notification process is described in the following three parts:
Notification (Section 3.0): changes that are acceptable when the PMRA has been notified by the submittal of a notification letter.
Non-notification (Section 4.0): changes where the PMRA does not need to be informed.
Changes that require amended registration (Section 5.0): changes that require review and approval through an amendment. This is NOT meant to be an all-inclusive list of changes requiring amendment. It is in reference to types of changes, identified in a 1998 EPA PR Notice, which the PMRA will continue to review as amendments to registration.
Registrants are encouraged to contact the Pest Management Information Service at the numbers given on the front page for advice about proposed changes that may or may not be accommodated through notification or non-notification.
DIR94-01 was published in 1994 as a result of the Pesticide Registration Review Team's recommendation to facilitate minor changes to registrations without compromising human health, safety or the environment. The PMRA is proposing expanding the existing notification or non-notification process to include other types of changes that can be made without prior PMRA review and approval.
Notification and non-notification procedures accepted by the EPA have been considered for implementation in Canada. Expanding notification and non-notification in Canada represents another effort toward international harmonization.
Certain changes may be made to a registered product by submitting a letter in which registrants must clearly identify the type of notification and list the name and registration number of each product affected by that change. However, in the future, an electronic notification form will be available on the PMRA web site. It is intended that this form will be available by September 2001. Registrants will be advised of its availability. Registrants are encouraged to contact the Pest Management Information Service prior to submitting a notification.
For all labelling changes, two hard copies of the revised label (either draft or final printed) with the changes highlighted must be submitted. The label may be submitted electronically in the Portable Document Format (PDF). It is the responsibility of the registrant to ensure that all changes are declared on the notification letter.
Note: The documents contained in the PMRA's Product Register, accompanying the most recent Certificate of Registration, are considered legal documents. Any deviations from the current version of the label or forms, not provided for through the notification or non-notification process, may be considered a violation of the PCP Act and Regulations. The label submitted by notification will be stamped "NOT REVIEWED -- RECEIVED UNDER NOTIFICATION." Changes made that do not qualify for the notification process will not be accepted. Where the PMRA finds that identified changes do not qualify for notification, the PMRA will attempt to contact the registrant and request that an "Application for Amended Registration" be submitted.
The following changes may be made by notification.
Registrants must keep the PMRA informed as to their current address. Address changes may be made to the product label as soon as they occur.
The site of formulation for an EP or an MA may be changed by notification letter. Changes to formulation sites for a microbial (biological) pest control product require an application for amended registration.
Note: An amendment is required to obtain approval for changes to the manufacturing site for a technical grade active ingredient (TGAI) or an integrated system product (ISP).
The PMRA may request that registrants upgrade or revise product labels to incorporate (verbatim) specific standardized label statements. Certain label upgrades may be appropriate for the notification process and do not require a formal amendment. The PMRA will inform registrants, as part of the Label Improvement Program, whether an amendment is required or if notification of the change would be sufficient. In appropriate cases, the registrant would submit a notification letter referencing the name and registration number of the product that had come into compliance with the criteria and conditions of the LIP.
If labels are found to be lacking the required changes during a subsequent amendment or inspection, or at renewal, then routine enforcement procedures could be implemented.
Changes in the shape, colour or composition of packaging and in related labelling statements are permitted by notification only if all of the following criteria are met:
Note: Registrants are required to attest, in a covering letter, that all the above criteria for notification have been met. Additional package sizes, within the range approved on the Product Specification Form, do not require notification.
The name of a registered product may be changed by notification provided that the registration number and the registrant do not change. The new name should be specific to the product and be descriptive of its physical form and purpose. It may include a distinctive brand or trademark. Product names that are confusing, misleading or make exaggerated claims will be rejected.
A pest may be deleted from a product label by notification provided that the reason for deletion is stated on the notification letter.
Registrants may revise outdated disposal statements through notification by choosing the appropriate statement verbatim from the PMRA Registration Handbook and DIR99-04, Disposal Statements for Control Product Labels, is applicable. However, a request for variation in the wording of those statements must be submitted as an amendment.
Registrants, as outlined in REG2001-05, may add the following statement to labels through notification:
"If this pest control product is to be used on a commodity that may be exported to the U.S. and you required information on acceptable residue levels in the U.S., contact 1-888-375-4648 or www.cropro.org."
This statement is required on all labels of products registered for use on food, including seed treatment products.
Transferring ownership of registration(s) is proposed as a two-step process: an optional notification followed by a mandatory amendment to registration(s). An application for amended registration is required to document the change of ownership of a registered product on the Agency's Product Register.
Step 1: Notification of mailing address additions or changes, at time of sale, is encouraged prior to application for amendment. A notification will provide important information so that the Agency may continue to correspond with the appropriate persons and address. This is to ensure that all affected parties receive required correspondence and publications, until the transfer of registrations via the amendment process is completed (see step 2).
The notification should include the following information:
Step 2: An application for amended registration, to be provided by the new applicant, is required for each affected product.
Please refer, when released, to the regulatory directive on Formulants Policy.
Please refer, when released, to the regulatory directive on Formulants Policy.
Please refer, when released, to the regulatory directive on Formulants Policy.
Please refer, when released, to the regulatory directive on Formulants Policy.
The following changes may be made to product labelling, packaging or specifications without notifying the PMRA.
Changes in the net contents of products that are necessary to accommodate changing package sizes or contents variability, provided such changes would not require wording changes in use directions, mixing instructions, precautionary statements, package type, class designation or other requirements pertaining to size. Changes to net contents are acceptable where the change falls within the range currently found on the Product Specification form on the Agency's Product Register.
Registrants are encouraged to contact Pest Management Information Service if they are considering adding package sizes that do not fall within the range of sizes currently on the Product Specification form. Package size changes to products, designated as "Restricted" class, require an amendment.
Changes, to label format design, that do not modify approved label text and are consistent with the format requirements of the Pest Control Products Regulations (PCP Regulations) and information contained in the Registration Handbook. These may include changes in label colour, company logo, type size or style, use of space, configuration, or placement of label elements. Changes in colour or type size must not reduce the legibility of the labelling text or minimize the precautionary symbols. Particular care must be taken when revising crack-and-peel labels, or label and booklet and product data sheet combinations to ensure the integrity of the label is maintained until the end of the line.
When a registrant wishes to include a limitation of a warranty statement on the label of a control product, it should be exactly as follows, under the heading "Notice to buyer," as per Section 37 of the PCP Regulations:
"Seller's guarantee shall be limited to the terms set out on the label and, subject thereto, the buyer assumes the risk to persons or property arising from the use or handling of this product and accepts the product on that condition."
« La garantie du vendeur est limitée et soumise aux conditions exprimées sur l'étiquette de sorte que l'acheteur assume les risques corporels ou matériels que l'utilisateur ou la manipulation du produit peuvent entraîner et accepte celui-ci à cette condition. »
Illustrations that portray how the container should be opened or where the product should be used may be added to the product label without notification, provided that they accurately represent and do not conflict with the instructions on the approved label, or are not false or misleading.
Registrants may remove redundant labelling without notification provided that:
Changes to the starting materials for technical products covered by PMRA DIR98-04, Chemistry Requirements for the Registration of a Technical Grade of Active Ingredient or an Integrated System Product may be made without notification if the TGAI or ISP remains in accordance with the specifications upon which registration was granted. Non-notification is acceptable, therefore, if:
Otherwise, a submission to amend the registration is required.
The following changes are not permissible under notification or non-notification, but continue to require an application to amend the product registration. This is not meant to be an all-inclusive list of changes requiring amendment. It is in reference to types of changes, identified in a 1995 EPA PR Notice on notification, which the PMRA will continue to review as amendments to registration.
To document the change of ownership on the product register, the new owner of the registration must submit an application for amendment with the following for each product to be transferred:
The addition of French and English label text is not permitted by notification. The PMRA is proposing amendments to the PCP Regulations that will require bilingual labelling for most pesticide labels (see Discussion Paper DIS99-01, Preliminary Consultation on a Regulatory Amendment for Bilingual Labelling of Pest Control Products).
Until this requirement is in effect, the review of translated text is necessary to ensure that the labelling statements are consistent in both official languages. Submit an application forms, fee form with the $154 fee, four copies of a draft label in both English and French, and electronic PDF labels in English and French. The electronic forms process may be used (see REG2001-01).
This type of change requires an application for amended registration to allow for the review of efficacy data to ensure that recommended rates are both safe and at the lowest effective level.
This type of change requires an application for new or amended registration. Under the current PCP Act, each product label with its own product name or brand name requires a separate registration number. Additional registrations of either an identical product or similar products with different brand names are possible under the PMRA's private label or master copy registration processes respectively.
Due to the potential ambiguity of language and misinterpretation of the intent of the statement, advisory statements will continue to be reviewed under the amendment process. The EPA recently issued PR Notice 2000-05, Notice on Guidance for Mandatory and Advisory Labelling Statements, stating that these types of additions to the label must now be approved via the amendment process.
A decision on whether this is suitable for notification is delayed pending the conclusion of Agency-industry discussions on a revised Product Specific Registration (PSR) policy. An amendment to registration is required, for this change to a registration, until this is complete.
There are several other specific items that are identified in EPA PR Notice 98-10 that can either be changed by notification or non-notification. These items will be further studied by the PMRA and consideration given to further expanding the list of items that can be accommodated in this process. The PMRA is planning to continue working with the pesticide manufacturing industry and other interested and affected stakeholders to expand this program where possible.
| Type of change | Previous PMRA process | EPA process | New PMRA process |
|---|---|---|---|
| Changes by notification (refer to Section 3.0) | |||
| 3.1 Registrant or agent name or address | Notification | Notification | Notification |
| 3.2 Formulator name and address for EP and MA | Notification | N/A | Notification (except for microbial or biological pest control products) |
| 3.3 LIPs requested by the PMRA | Amended registration | Amendment or notification | Amendment or notification: LIP directives will state whether an amendment or notification is required to document the label update |
| 3.4 Packaging and related labelling statements | Amended registration | Notification of changes to shape, colour or composition of packaging and related labelling statements | Notification of changes to shape, colour or composition of packaging and related labelling statements Limitations and conditions are specified in this regulatory directive |
| 3.5 Product name change | Amended registration | Notification (includes brand name) | Notification, provided registrant and registration number remain unchanged |
| 3.6 Delete pest | Amended registration | Notification (except public-health pests and termites) | Notification of deleted pests with reason for deletion |
| 3.7 Disposal statements | Amended registration | Notification of changes as per EPA PR Notices 83-3, Label Improvement Program - Storage and Disposal Statements and 84-1, Clarification of Label Improvement Program | Notification for changes that correspond to the standard statements in the Registration Handbook and DIR99-04 |
| 3.8 Trade label statement | Amended registration | N/A | Notification, if limited to this label change |
| 3.9 Transfer of ownership (see 5.1, Amendment section) | Amended registration | Notification followed by amended registration | Notification followed by amended registration |
| 3.10 Formulation process | Non-notification | Notification | Deferred until release of directive on Formulants Policy |
| 3.11 Nominal concentration of formulantFootnote * | Amended registration | Notification | |
| 3.12 Certified limits of formulantFootnote * | Amended registration | Notification | |
| 3.13 New or alternate source of formulantFootnote * | Amended registration | Notification (source info required by the EPA) | |
| Changes by non-notification (refer to Section 4.0) | |||
| 4.1 Typographical errors | Non-notification | Non-notification | Non-notification |
| 4.2 Net contents and package size | Non-notification (except "Restricted" class products) | Non-notification | Non-notification ("Restricted" class products require amended registration) |
| 4.3 Non-mandatory label statements (e.g., TDG symbols, lot or batch numbers) | Non-notification | Non-notification (non Federal Insecticide, Fungicide and Rodenticide Act [U.S. FIFRA] related elements) | Non-notification for addition or deletion of non-mandatory label statement Changes are limited to those specified in this regulatory directive |
| 4.4 Label format (i.e., colour, type size, placement) | Non-notification | Non-notification | Non-notification |
| 4.5 Warranty statements | Amended registration | Notification | Non-notification when adding Section 37, PCP Regulations, "Notice to Buyer" statement |
| 4.6 Symbols or graphics consistent with label text | Amended registration | Notification | Non-notification for diagrams showing how to open container, and pictures of where the product can be used |
| 4.7 Removal of redundant labelling statements | Amended registration | Notification | Non-notification Conditions are specified in this regulatory directive |
| 4.8 Source of starting materials for ISP or TGAI | Information on change to source not presently required unless chemical specifications are affected | Notification | Non-notification |
| Changes by amendment (refer to Section 5.0) | |||
| 5.1 Transfer of ownership (see 3.9, Notification section) | Amended registration | Notification followed by amended registration | Notification followed by amended registration. |
| 5.2 Bilingual labelling | Amended registration | Non-notification | Amended registration See DIS99-01 |
| 5.3 Addition of pest(s) | Amended registration | Notification | Amended registration |
| 5.4 Additional master copy or private label | Separate (new) registration | Notification | Separate (new) registration One registration number per product name This item will be considered by the Submission Category Working Group |
| 5.5 Advisory statements | Amended registration | Amended registration (ref. EPA PR Notice 2000-05, Guidance for Mandatory and Advisory Labelling Statements) | Amended registration |
| 5.6 Changing supplier of the registered ISP or TGAI in an EP or MA | Amended registration | Notification (active must be registered for same uses as end-use product, and be similar to current source) | Amendment A decision on whether this is suitable for notification is delayed pending the conclusion of Agency-industry discussions on a revised Product Specific Registration (PSR) policy |
| Type of change | U.S. EPA (PR98-10) |
Similar or identical to or different from the EPA process and explanation | PMRA process |
|---|---|---|---|
| Labelling | |||
| 1. Brand name change (equivalent to master copy or private label) | Notification | different | Separate (new) registration One registration number per product name |
| 2. Product name change | Notification | identical | Notification provided registrant and registration number stay the same |
| 3. Add pest | Notification (except public health pests and termites) | different | Amended registration |
| 4. Delete pest | identical | Notification of deleted pests | |
| 5. Packaging and related labelling statements | Notification of changes to shape, colour or composition of packaging and related labelling statements | similar | Notification |
| 6. Disposal statements | Notification of changes as per PR Notices 83-3 and 84-1 | identical | Notification |
| 7. Bilingual labelling | Non-notification | different | Amended registration See DIS99-01 |
| 8. Symbols or graphics consistent with label text | Notification | different | Non-notification |
| 9. Removal of redundant labelling statements | Notification | different | Non-notification |
| 10. Warranty statements | Notification | different | Non-notification |
| 11. Typographical errors | Non-notification | similar | Non-notification |
| 12. Package size and net contents | Non-notification | similar | Non-notification |
| 13. Registrant or agent name and address | Notification | identical | Notification |
| 14. Formulator (end-use) name and address | N/A | different | Notification (except for microbial or biological pest control products) |
| 15. Label format (i.e., colour, type size, placement) | Non-notification | similar | Non-notification |
| 16. Non-mandatory label statements (e.g., TDG symbols, lot or batch numbers) | Non-notification (non- FIFRA related elements) | similar | Non-notification |
| 17. Transfer of ownership | Notification followed by amended registration | identical | Notification, followed by amended registration |
| 18. Label improvement programs requested by the PMRA | Amendment and notification | similar | Notification and amended registration |
| 19. Advisory statements | Amendment (ref. EPA PR Notice 2000-05) | identical | Amendment |
| 20. Trade label statement | N/A | different | Notification, if the only label change |
| Chemistry | |||
| 21. Changing supplier of the registered TGAI in an EP | Notification | different | Amendment, pending consideration of PSR implications |
| 22. New or alternate source of formulantFootnote * | Non-notification | different | Deferred until release of directive on Formulants Policy |
| 23. Source of proprietary inerts: undisclosed composition | Amended registration | identical | Amended registration |
| 24. Nominal concentration of inert (within the certified limits on the accepted Confidential Statement of Formula) | Notification | similar | Deferred until release of directive on Formulants Policy |
| 25. Certified limits of inert: within the standard certified limits in 40CFR 158.175(b)(2) | Notification | similar | Deferred until release of directive on Formulants Policy |
| 26. Formulation Process (i.e., diluting, drying, mixing, blending) | Notification | similar | Deferred until release of directive on Formulants Policy |
| 27. Source of starting materials for integrated system products | Notification | different | Non-notification |
Called an inert by the EPA.