Contribution Agreements Resource Centre

Planning, Evaluation and Reporting

Having an efficient health management structure for your First Nations or Inuit community means developing different types of strategic and operational plans. You then evaluate the results of the plan, and report your findings.

Health Canada offers these links in support of planning, evaluation and reporting of health programs within a contribution agreement.

• General Resources - Tools, kits, questionnaires, fact sheets, templates, policy guidance and handbooks that relate to planning, evaluation and reporting of health services, programs, and community development;

General Resources

• Community Action Resources for Inuit, Métis and First Nations: Assessing Needs is a guidance document that you use to uncover and understand the needs of members of a group, population or community. The document is part of the Community Action Resource toolkit and covers:
  • What assessing needs means;
  • Why you should do a needs assessment;
  • When you should do a needs assessment; and
  • Completing the assessment and compiling the results.
    
    
• Community Action Resources for Inuit, Métis and First Nations: Evaluating is a guidance document that you use for program evaluation. The document is part of the Community Action Resource toolkit and covers:
  • What evaluation is and the different types;
  • Why you should evaluate and why you don't;
  • How you should evaluate; and
  • The human aspects of evaluation.
    
    
• Community Action Resources for Inuit, Métis and First Nations: Finding Resources is a guidance document that takes you through the various approaches to find resources for your program. The document is part of the Community Action Resource toolkit and covers:
  • The different types of resources and what type you need for your program;
  • Why you should find resources
  • How to find volunteers; and
  • How to find other resources
    
    
• Community Action Resources for Inuit, Métis and First Nations: Making it Happen is a guidance document that you can use to move activities forward in a program, once planning and a work plan is done. The document is part of the Community Action Resource toolkit and covers:
  • Teamwork
  • Basic budgeting
  • Basic accounting
  • Project promotion.
    
    
• Community Action Resources for Inuit, Métis and First Nations: Planning is a guidance document that you can use when planning a community development project. The document is part of the Community Action Resource toolkit and covers:
  • Understand the importance of planning and the consequences of not planning;
  • Put together a plan for a community program; and
  • Design and use planning tools.
    
    
• Community Action Resources for Inuit, Métis and First Nations: Toolbox is a toolbox of techniques that can be used at any point in the community development process. The toolbox gives you advice and tips on:
  • The interpersonal aspects of a community development project;
  • Facilitating tools and techniques; and
  • Carrying out a successful community development project.
    
    
• Evaluation Service Site is a Treasury Board resource site with links to databases, policies, guides, and a calendar of events relating to evaluation. There are toolkits, white papers, career and learning guidance.
  
  
• Guide to Health Management Structures for First Nations and Inuit Communities is a document that helps you understand the Canadian health care system and how to create efficient health management structures specific to your needs. The document covers:
  • Types of health management structures;
  • Roles within health management structures;
  • Establishing a First Nations Health Board or Authority;
  • Managing the health program; and
  • Community health care service delivery.
    
    
• Guide for First Nations on Evaluating Health Programs gives you basic information on health program evaluations and help you understand what an evaluation is and how it works.
  
  
• Home and Community Care Resource Planning Kit from Health Canada guides you with the planning, designing and delivery of home and community care services that respond to the unique needs of First Nations and Inuit communities in a relevant and meaningful way.
  
  
• "Promoting Your Organization's Activities" fact sheet, from the Ministry of Agriculture, Food and Rural Affairs takes you through the process of developing and managing a promotional activity. It includes a checklist covering all activities and requirements pre- and post-event.
  
  
• Realizing Every Community Asset (RECA) Foundation, Community Asset Mapping Test is a series of exercises you can use to create an inventory of the people, organizations and groups in your community. You can analyze the inventory for activities, services and support for your community organization.
  
  
• Strategic Planning (in non-profit or for-profit organizations) is a guide that provides you with details about the strategic planning process, specifically:
  • Conducting strategic planning;
  • Strategic analysis;
  • Setting strategic direction;
  • Communicating the strategic plan; and
  • Monitoring and evaluating the strategic plan.
    
    
• "Strategic Planning - Is It For You?" fact sheet from the Ministry of Agriculture, Food and Rural Affairs shows you how to create a strategic plan for your community health organization.
  
  
• "Taking Your Organization's Pulse" fact sheet from the Ministry of Agriculture, Food and Rural Affairs shows you how to uncover any problems or weaknesses in any of the eight processes managed by volunteers within an organization:
  • Organization purpose;
  • Planning;
  • Implementing;
  • Evaluation;
  • Managing relationships;
  • Motivation;
  • Providing resources; and
  • Developing competencies.