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Her Majesty the Queen in Right of Canada
represented by the Minister of Health Canada
2007
ISBN: 978-0-662-49910-7 (PDF version)
Cat.: H34-167/2007 (PDF version)
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Executive Summary
Preface
Acronyms
Definition of Terms
Appendix 1: Template for an Action
Plan
Appendix 2: List of Community-Based Water Team
Members
Appendix 3: Available Resources
The Procedure for Addressing Drinking Water Advisories in First Nations Communities South of 60° is a living document and will be amended as necessary.
Please send your comments to DWAWG@hc-sc.gc.ca. All comments received will be considered in the revision of this document.
The Procedure for Addressing Drinking Water Advisories in First Nations Communities South of 60° (the Procedure) was developed by the Drinking Water Advisory Working Group. Led by Health Canada's First Nations and Inuit Health Branch, the Procedure was developed as a collaborative effort among members of Health Canada, Indian and Northern Affairs Canada and First Nations stakeholders.
The purpose of the Procedure is to provide guidance to Chief and Council and other involved stakeholders on how to efficiently address the underlying causes of a Drinking Water Advisory (DWA) after it has been issued. The Procedure describes a team approach to help Chief and Council coordinate efforts among all involved stakeholders to ensure that a DWA is lifted as quickly as possible. As some regional offices may already have an effective process in place, this Procedure is meant to reinforce, not replace, these processes and encourage communication among government departments and First Nations.
In order to facilitate communication among stakeholders following a DWA, the Procedure recommends the development of a Community-Based Water Team and identifies essential and additional members. The roles and responsibilities of involved stakeholders with respect to actions following the issuance of a DWA are summarized in this document. Three options that Chief and Council may follow to effectively address the DWA are also presented. In order to report on and confirm that remedial action has been taken to address the DWA, a template for an Action Plan is included in an appendix.
The Procedure is a living document to be amended as appropriate, incorporating feedback provided to the Drinking Water Advisory Working Group by users of the document.
To be effective, Drinking Water Advisories (DWAs) need to be fully understood by the community in which they are issued. A prolonged DWA can lose effectiveness over time and thus can become a threat to public health. The Procedure for Addressing Drinking Water Advisories in First Nations Communities South of 60° (the Procedure) is meant to provide guidance to Chief and Council and other involved persons to efficiently address the underlying causes of a DWA after it has been issued.
Information regarding issuing and rescinding DWAs can be found in Health Canada's Procedure Manual for Safe Drinking Water in First Nations Communities South of 60°. This document can be acquired from Health Canada's First Nations and Inuit Health Branch regional offices.
The Procedure describes a team approach to help Chief and Council coordinate efforts among all involved stakeholders to ensure that a DWA is lifted as quickly as possible.
As each DWA deals first and foremost with the protection of public health, it is imperative that Chief and Council dedicate significant effort to addressing and removing the underlying causes of a DWA. However, in the event that the Chief is unavailable to take action steps to address a DWA, he/she may choose to appoint a designate.
This document was developed by the Drinking Water Advisory Working Group, a multistakeholder team composed of the following members:
First Nations
Health Canada
Indian and Northern Affairs Canada
BWA Boil Water Advisory
BWO Boil Water Order
CBWT Community-Based Water Team
DNCA Do Not Consume Advisory
DNCO Do Not Consume Order
DNUA Do Not Use Advisory
DNUO Do Not Use Order
DWA Drinking Water Advisory
EHO Environmental Health Officer
GCDWQ Guidelines for Canadian Drinking Water Quality
HC Health Canada, or the appropriate provider of Environmental Health Services
INAC Indian and Northern Affairs Canada
Community-Based Drinking Water Quality Monitor - A Community-Based Drinking Water Quality Monitor carries out the Drinking Water Safety Program and is responsible for sampling drinking water within the community for bacteriological quality.
Community Water System - Any water system that produces drinking water destined for human consumption and that serves five or more households or a public facility must comply with the requirements of Indian and Northern Affairs Canada's Protocol for Safe Drinking Water in First Nations Communities. Specifically, this protocol and its requirements apply to the following types of community drinking water systems:
Designate - In the event that the Chief is unavailable to take action steps to address a Drinking Water Advisory (DWA), he/she may choose to appoint a designate. The designate will be empowered to act on behalf of Chief and Council in the remediation process. As such, the designate must have access to all the necessary tools and data to address the DWA. The designate would assume all of the Chief and Council's responsibilities relating to DWAs and would act as the Community-Based Water Team (CBWT) leader.
Drinking Water Advisory - The term Drinking Water Advisory (DWA) is a blanket term to cover the following types of advisories to the public: Boil Water Advisory (BWA), Boil Water Order (BWO), Do Not Consume Order (DNCO), Do Not Consume Advisory (DNCA), Do Not Use Order (DNUO), and Do Not Use Advisory (DNUA):
Boil Water Advisory - A Boil Water Advisory (BWA) is issued to the public when the water in a community's water system is contaminated with faecal pollution indicator organisms (such as Escherichia coli ) or when water quality is questionable due to operational deficiencies (such as inadequate chlorine residual). Under these circumstances, bringing the water to a rolling boil for at least one minute will render it safe for human consumption.
Boil Water Order - A Boil Water Order (BWO) is issued to the public when the water in a community's water system is known or suspected of being responsible for an outbreak of infectious waterborne illness. Bringing water to a rolling boil for one minute will inactivate any disease-causing organisms that may be present and render it safe for human consumption.
Do Not Consume Order or Do Not Cosume Advisory - A Do Not Consume Order (DNCO) or a Do Not Consume Advisory (DNCA) is issued to the public when the water in a community's water system contains a contaminant, such as a chemical, that cannot be removed from the water by boiling.
Water Systems Operator - A Water Systems Operator is a certified person who operates and maintains the equipment of a water treatment plant.
To protect public health, it is important to address Drinking Water Advisories (DWAs) in the most efficient manner. The Procedure for Addressing Drinking Water Advisories in First Nations Communities South of 60° (the Procedure) is a step-by-step guide intended for use by Chief and Council in addressing a DWA.
The purpose of the Procedure is to:
The Procedure applies to any water system that produces drinking water for human consumption that is funded in whole or in part by Indian and Northern Affairs Canada (INAC) and that serves five or more household connections or a public facility (as defined in INAC's Protocol for Safe Drinking Water in First Nations Communities).
Although implementation of the Procedure may not be necessary for DWAs that can be addressed and lifted within three or four days, specific steps outlined in the Procedure may still be helpful. In such cases, confirmation of action taken to address the DWA should be submitted after the DWA has been lifted. To confirm that action has been taken, the template for an Action Plan (see Appendix 1) should be completed for every issuance of a DWA.
This document is meant to assist in the development of communication among stakeholders and to complement practices already in existence within the regions to deal with DWAs. It is not meant to be prescriptive; rather, it is intended to encourage proactive approaches to DWAs.
It is understood that the unique situation of each community will require an individualized approach to addressing DWAs. Owing to some differences in community practices, decisions on whether to create a Community-Based Water Team (CBWT), as well as decisions made by the team, may vary. Local relationships among stakeholders involved in addressing DWAs may differ among regions, and it is not suggested that working procedures within the regions necessarily be replaced by the steps described in this Procedure. The Procedure was developed as a guide for regions to adopt best management practices and thereby improve the effectiveness of their approach to addressing DWAs.
Well before a DWA is issued, it is recommended that Chief and Council proactively identify the membership for a CBWT (with contact names provided by INAC and Health Canada [HC]) and maintain an up-to-date list of CBWT members (See Appendix 2).
A CBWT should consist, at a minimum, of:
Chief and Council may wish to include additional members on the CBWT as required, including, but not limited to:
As mentioned in Section 1.1, Application of the Procedure, it may not be necessary to form a CBWT if a similar group is already in existence and is working effectively.
Chief and Council are responsible for planning and developing their water systems, as well as the management of the operation and maintenance of the water systems.
The overall responsibility of Chief and Council in relation to Drinking Water Advisories (DWAs) is to work towards the timely and effective removal of the DWA. In the event that a designate has been appointed to act on behalf of Chief and Council, it should be ensured that the designate has access to the tools and data necessary to assume responsibilities relating to the DWA and will act as the CBWT (Community-Based Water Team) leader.
In advance of a DWA event, Chief and Council ideally should have an updated contact list of appropriate team members ready to respond to DWAs.
The First Nations should regularly sample, as per Indian and Northern Affairs Canada's (INAC) Protocol for Safe Drinking Water in First Nations Communities, the quality of drinking water produced by water systems within their community.
INAC provides funding for construction of new water systems and upgrades to existing water systems, as well as technical advice to assist in the development, implementation and monitoring of remedial measures.
Health Canada (HC) assists in drinking water quality monitoring and recommends corrective measures if water sampling results are unsatisfactory or when the operation of the water system may compromise public health. HC provides First Nations with public health expertise through the Drinking Water Safety Program.
The CBWT is formed to aid Chief and Council in addressing DWAs.
Responsibilities during a DWA event are described below.
This section outlines basic steps to be undertaken once a Drinking Water Advisory (DWA) is issued in First Nations communities. These steps are summarized in Figure 1.
In accordance with Health Canada's Procedure Manual for Safe Drinking Water in First Nations Communities South of 60°, Environmental Health Officers (EHO) recommend to Chief and Council that they issue and lift Boil Water Advisories, Do Not Use Advisories and Do Not Consume Advisories. Boil Water Orders, Do Not Use Orders and Do Not Consume Orders are issued by the appropriate authority under the provincial Public Health Act.
Following the issuance of a DWA, Chief and Council have three options to choose from in order to address the DWA in the most efficient way. They may:
Should Chief and Council already have a multistakeholder team in place to address DWAs, it is not necessary for a separate CBWT to be formed.
If the problem causing the DWA is relatively simple and it is possible to address and lift the DWA within three to four days, Chief and Council are encouraged to take immediate action to address the DWA. In this situation, Chief and Council should use the template for an Action Plan (see Appendix 1) to confirm that remedial action is complete, water is safe for human consumption and the DWA is lifted. Once completed, the Action Plan template should be submitted to HC and INAC regional offices for information purposes.
Chief and Council should develop an Action Plan to deal with the DWA and submit the Action Plan to INAC and HC regional offices within two business days of the issuance of a DWA.
Depending on the complexity of the situation, Chief and Council may require more time to complete the Action Plan. Should Chief and Council require more than two business days to complete the Action Plan, INAC and HC should be notified of the expected delay.
The Action Plan will be reviewed by INAC and HC regional offices within two business days. In more complex situations (such as the proposal of a new plant, new source, etc.), INAC may require more time to review the Action Plan. In such situations, INAC will contact Chief and Council to notify them of the delay. Once the Action Plan has been reviewed, INAC (following consultation with HC) will contact Chief and Council with the results of the review.
Also, it should be stated that in complex situations, any major commitments will have to be confirmed with INAC.
If the Action Plan is considered to be complete, its immediate implementation will be recommended.
Should the technical review determine that a more complete Action Plan is required, INAC and HC regional representatives will jointly contact Chief and Council to inform them of the results of the technical review and recommend that the CBWT be formed to assist in the completion of the Action Plan.
The Chief (or Designate) should activate and chair the CBWT as soon as possible.
Once activated, the CBWT should immediately convene (on-site or via teleconference) to help Chief and Council complete the Action Plan. The CBWT may need to convene on a regular basis during remediation steps.
Upon completion and self-approval of the Action Plan by the CBWT (including INAC and HC regional representatives), Chief and Council, with support from team members, will begin implementing the Action Plan to resolve the DWA issue.
After all remedial measures are implemented, the EHO will sample the water. During a DWA, water sampling should be determined based on site specific circumstances. Once sampling and testing confirm, as per the Guidelines for Canadian Drinking Water Quality (GCDWQ), that the water supply is potable, the EHO will recommend to Chief and Council verbally and in writing that the DWA be lifted.
In this option, the Chief (or Designate) immediately activates and chairs the CBWT. Once activated, the team should immediately convene (on-site or via teleconference) to assist Chief and Council in the development of an Action Plan. The CBWT may need to convene on a regular basis for planning and remediation steps.
Upon completion and self-approval of the Action Plan by the CBWT (including INAC and HC regional representatives), Chief and Council, with support from team members, will begin implementing the Action Plan to resolve the DWA issue.
In more complex situations (such as the proposal of a new plant, new source, etc.), INAC may require more time to review the Action Plan. In such situations, INAC will contact Chief and Council to notify them of the delay.
After all remedial measures are implemented, the EHO will sample the water. During a DWA, water sampling should be determined based on site specific circumstances. Once sampling and testing confirm, as per the GCDWQ, that the water supply is potable, the EHO will recommend to Chief and Council verbally and in writing that the DWA be lifted.
Chief and Council may wish to convene follow-up meeting(s) to discuss lessons learned and steps required to reduce the number of future DWAs and to be better prepared should another advisory be issued.
Where public health and safety are at risk and the First Nations community is unable to address the issue, INAC has the authority, as set out in terms and conditions of funding agreements, to take action to remedy the situation.
HC and INAC regional representatives on the CBWT will provide to their supervisors regular updates and an estimated date when the DWA is expected to be lifted. HC and INAC regional representatives will also enter the Action Plan updates into their databases.
It should be noted that upon the issuance of a Do Not Consume Order (DNCO) or a Do Not Use Order (DNUO), an alternative potable water source (e.g. bottled water) should be made available by Chief and Council to community members as a temporary solution while other alternatives are being explored.
Drinking Water Advisory (DWA) is issued.
Chief and Council address and lift the DWA in 3 or 4 days and submit confirmation of action taken to INAC and HC as soon as possible.
Chief and Council develop an Action Plan.
Chief and Council submit the Action Plan to INAC and HC for review. An Action Plan should be developed and submitted for review within two business days of the issuance of a DWA. Should Chief and Council require more than two business days to complete the Action Plan, INAC and HC should be notified of the expected delay.
INAC and HC review the Action Plan. INAC and HC should review the action plan within two business days. In more complex situations (such as the proposal of a new plant, new source, etc.), INAC may require more time to review the Action Plan. In situations such as these, INAC will contact Chief and Council to notify them of the delay.
Is the Action Plan considered complete?
If yes, Chief and Council will implement the Action Plan and take the necessary steps to effectively lift the DWA.
If no, INAC and HC will jointly contact Chief and Council and recommend that the CBWT be formed.
Chief (or Designate) activates the CBWT to aid in the development of an Action Plan.
Chief and Council develop an Action Plan (within 2 business days of the issuance of a DWA) with advice from CBWT members.
Chief and Council implement the Action Plan and take the necessary steps to effectively lift the DWA.
Chief (or Designate) activates the CBWT to aid in the development of an Action Plan.
Chief and Council develop an Action Plan (within 2 business days of the issuance of a DWA) with advice from CBWT members.
Chief and Council implement the Action Plan and take the necessary steps to effectively lift the DWA.
When necessary, the Drinking Water Advisory Working Group will update the Procedure for Addressing Drinking Water Advisories in First Nations Communities South of 60° annually to reflect changes in policy or regulation and to incorporate comments received.
The latest updated version of this document is available on Health Canada's Web site.
Essential Members
Additional Members
Health Canada. 2004. Procedure Manual for Safe Drinking Water in First Nations Communities South of 60° [can be acquired from First Nations and Inuit Health Branch regional offices].
Health Canada. 2006. Guidelines for Canadian Drinking Water Quality - Summary Table.
Indian and Northern Affairs Canada. 2006.
Protocol
for Safe Drinking Water in First Nations Communities.